DigCompEdu Competence area
Minimum digital skills level of Students
Minimum digital skills level of Educators
To apply alternative ways of evaluation.
Students, teachers, trainers, educators, facilitators
- Installed Windows/ Mac O5
- Internet connection
- Google account
Google Forms are easy, accessible and user-friendly tool for performing evaluation, analysis and getting feedback. The array of question formulations (hort answer, paragraph response, multiple choice, checkboxes, dropdown, linear scale, and multiple-choice grid) allows for having interactive and engaging questionnaire for versatile topics targeting different groups.
Teachers/trainers can use the tool to assess their students prior to the learning process to gauge into pre-existing knowledge, and compare the results after the course has ended. The forms can be also used for feedback from students, parents and colleagues. Apart from the educator using the tool, the students can also benefit from it and assess their own learning, evaluate and get feedback from their peers or collect data for their research projects.
The benefit of using Google Form is that users do not need to have laptop or PC, but smartphone would also suffice, hence in terms of equipment requirements using this app is quite simplified and easily available.
If the teacher/trainer aims for their students to start using Google Forms, as it is a practical tool, it will be ideal if students can first observe the educator creating a Google Form and then doing it themselves. Hence, learning-by-doing will be the most suitable approach. However, if due to equipment limitations that is not the case, the teacher/trainer can “demonstrate” how to create a Google Form through videos and screenshots.
How to do it (step by step)
If you want to use Google Forms to manage your teaching process, in order to be able to involve your target group the persons responding will need to have valid email accounts. Hence, ideally, they will already have some basic digital skills in using email and search engines. However, not having an email account should not be a setback, because the students can create an email account with the support of the educator. Yet, if working with minors or vulnerable groups do take under consideration that creating a Google Account entails Google accessing all Google-hosted information – the users´ name, videos, browsing history, map searchers, docs, etc.
Google Forms lets the teacher/trainer evaluate students, when they are not physically present in the class, thus it can be used for assigning homework tasks, or evaluating students which are not able to attend to the classes/training in the specific timeframe.
If you use the Google Forms app for knowledge assessment, it allows for various formats for questions, thus allowing for versatile tasks and evaluation in different fields and topics. For example, the Math add-on button will be useful for inserting equations. In addition, videos and images can be inserted that can serve as a practical exercise for science classes, or for language assessment to test comprehension abilities.
Teachers/trainers are to bear in mind that if students are not filling in the evaluation form in class/training session, they may be easily distracted in a non-school environment, hence the questions need be engaging with an interactive template, focused and comprehensible (as if the student needs to ask clarifying questions the teacher may not be able to reply right away as it is not face-to-face evaluation).
Google Forms allows for storing the responses in a Google Sheet, thus providing easy and convenient way for analysis and evaluation. It is time-saving when it comes to collating and analyzing the results.
It is also a useful tool for tracking the assignment progress of your students. Having finished an assignment each student can fill in a form with their name, class and assignment, and this will be visible in a Spreadsheet allowing for easy record and keeping track of students´ progress controlling for delays or issues.
In addition to evaluation, the Google Forms app could be also used for collecting feedback from students and parents alike.
In a quick and more appealing (not just with pen and paper) manner you can gather feedback for a session/educational visit or specific exercise. The form allows for anonymity; hence the students would feel comfortable providing honest and open opinions.
The teacher/trainer can also collect feedback for the course from the parents/colleagues, as using a Google Form would allow for time-flexibility so that they can complete it depending on their availability.
The teacher/trainer can also use Google Forms as a simple tool for collecting information and contacting data for their students/parents, etc. (names, emails, age, study interests, ideas for projects, etc.) In addition, to feedback the educator can also scout for ideas for new topics and interests through Google Forms. Making a simple questionnaire and sending it to your peers (working in different institutions/schools/organizations) may inspire new ideas and collaborations without putting much effort and time in looking for new horizons.
As already mentioned, Google Forms app stores all answers which can be presented in Google Sheet, thus allowing for easy creation of graphs, analysis and simple data layout.
Furthermore, through the settings you can send the evaluation to the student right after the assessment, thus sending it in a timely manner.
Using Google Forms as Student
As a teacher/trainer you can also have your students/trainees use Google Forms for peer evaluation, feedback or collecting ideas for their own projects. It is a tool to put the learners in the center of the learning process, as they would have to think about questions/criteria to evaluate their own peers (and even their own knowledge), thus encouraging critical thinking and analysis.
Using Google Forms can be a task with its own merit, as a teacher/trainer you can ask your students to do surveys, evaluations, research, etc. through Google Form, thus allowing them to gather the information and do the analysis afterwards with a simple and user-friendly tool.
There is more…
Google Forms is an accessible, user-friendly tool to use for basic evaluation. It is easy to use as users need only Google Account to create their forms, there is no need to download special programme. The app stores the data from the surveys and provides the user with useful spreadsheets and charts which can later on be used for the evaluation of your data.
It can be used for plethora of activities and with diverse target groups (evaluations, research, collecting input, feedback, peer evaluation etc.)
It is a useful tool for simple evaluations, but if you need more complex and layered evaluation system there may be some concerns and limitations regarding the volume of texts, images and data it can process and store.
Here you can find more tips and ideas how and for what purposes Google Forms app can be used:
• Tech Tips for Teachers: 4 Ways to Use Google Forms https://edtechmagazine.com/k12/article/2016/05/tech-tips-teachers-4-ways-use-google-forms
• 81 Ways Teachers can Use Google Forms with their Students https://www.educatorstechnology.com/2012/11/81-ways-teachers-can-use-google-forms.html